Case study - Logistics Management System - Freight Forwarder
Technologies
MYSQL
Laravel - 12
PHP - 8.3
Client Overview
Our client is a leading logistics company providing end-to-end solutions in shipping (SEA and ROAD transport), warehousing, and freight management with a strong focus on technology.
Project Summary
We developed an integrated shipment and logistics management system. The solution enables efficient storage of vessel, client details, ensures up-to-date payments, maintains accurate transaction matching with historical records, and enhances overall efficiency across multiple branches. Additionally, it provides secure access with multi-level user privileges.
Challenges
Consolidation management
It supports consolidation management by grouping related shipments and containers together based on the sending and receiving port while providing the flexibility to easily detach them from one consolidation and reassign them to another.
Bulk & multiple payments
Lack of a streamlined system to handle multiple payments in one go.
Logistics health monitoring
Limited visibility into the overall performance and health of logistics operations.
Comprehensive reporting
Need for detailed reports covering all transactions forbetter financial and operational insights.
Shipment & invoice status tracking
Difficulty in monitoring real-time status of shipments and invoices.
Centralized documentation
Difficulty in storing and managing all related documents in one place.
Cost splitting
Complexity in splitting and allocating costs across multiple shipments.
Multi-Branch operations
Managing logistics across multiple branches within a single application without losing data consistency or control.
The Solution
We provide complete freight forwarding solutions, including shipment and invoice tracking, bulk payments, cost splitting, detailed reports and charts, multi-currency handling, and secure, role-based user access.
Core Functionalities
Consolidation & shipment management
This software supports consolidation by grouping related shipments and containers together, with the flexibility to easily detach them from one consolidation and attach them to another. Ability to generate essential shipping documents including Bill of Lading (BOL), commercial invoice, packing list, shipment manifest, and departure cartage all with a single click and all relevant documents are maintained in a single and centralized place. Everything is customizable.
Match transaction
This software enables efficient transaction matching, allowing businesses to reconcile multiple invoices with multiple receipts in just a few clicks.
Dashboard chart
Our dashboard delivers a visually clear and well structured overview of your operations, showcasing essential metrics such as total shipments, pending invoices, overdue payments, top-performing customers, and detailed profit and loss analysis in real time.
Invoice and payment management
Separate modules are provided for Receivable invoices (payments received from customers). Payable Invoices (charges paid to companies eg: Business expenses such as Transport cost, Tax). Provides a clear payment with real-time status updates. It supports to Process multiple invoices in a single transaction.
Report management
This software supports comprehensive reporting capabilities, including GST reports, profit and loss reports, general ledger reports, and balance sheets, with the flexibility to export data in Excel and PDF formats for easy analysis and quick sharing.
User privileges & security
Role-based access control allows defining user roles and permissions securely.
Supports branch-level and department-level privilege allocation.
Supports branch-level and department-level privilege allocation.
System configuration
Key values and operational settings can be configured according to customer requirements.
Key features
Consolidations and shipments
Payable invoices
Receivable invoices
Powerful dashboards
Reporting
Match transaction
Multiple branches
Multiple user privileges
Profit and loss analysis
Complete accounting
Results & impact
Accuracy and quality
Advanced security
Cost effective
Enhanced customer satisfaction
Productivity and efficiency
Scalability and flexibility
Profit and loss analysis
Customization
Centralized and organized documentation
Faster payments and cash flow
Conclusion
By integrating all these functionalities into a single system, businesses can achieve greater visibility, operational control, accuracy, and growth in logistics operations.